Each request for an authorized certified copy of a death record must be submitted on an official application (ENGLISH)(SPANISH). If the application is incomplete it will be returned to you to complete and resubmit. The death records held in the Yolo County Clerk/Recorder's Office begin in the year 1878.
Requests for a certified copy may be done in person, by mail or by fax.
If the request is for an authorized certified death certificate and is mailed or faxed, the Certificate of Acknowledgement must be notarized.
Only authorized individuals may receive a certified copy of a death record. Those persons who are not authorized by law may request a certificate marked "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY".
If applying for an "Informational" copy, complete the application page only. You are not required to sign under the sworn statement nor have the application notarized.
The law describes authorized individuals as:
Authorized applicants are required to read the statement and sign it.
If the request for an authorized certified death certificate is mailed or faxed, the Certificate of Acknowledgement must be notarized.
Along with your application please include:
ELECTRONIC DEATH REGISTRATION SYSTEM (EDRS)
For every EDRS request; you are required to complete and fax the EDRS fax sheet.
Click her for CA-EDRS FAX SHEET (fillable pdf form)
Office hours for EDRS filings are Monday - Friday from 9:00 a.m. to 3:00 p.m., unless there is a legal holiday.
Be advised - EDRS processing turn around time is 2 hours.
Funeral Homes shall forward by first class mail, or personally deliver the original documents and appropriate fees to the Yolo County Vital Records Office within 24 hours of electronic registration and issuance of permit for disposition.
The Yolo County Vital Records Office will process disposition permits, on weekends and holidays on an Emergency basis only. Whereas normal business hours for filing disposition permits are Monday through Friday from 9:00 am to 3 pm, the following limited weekend and holiday hours for processing Emergency Disposition Permits (in compliance with state regulations and requirements) will be provided:
Yolo County Clerk-Recorder
625 Court Street, Room B01
Woodland, California 95695
P.O. Box 1130
Woodland, California 95776-1130