Basic Recording Process


Although we cannot give legal advice, we can provide you with the requirements to make your document acceptable for recording, access printable checklist here. When a document transferring ownership of real property is presented for recording, we will look for the following information:

  • Name(s) of the Grantor(s). Also known as the Seller(s), old owners
  • Name(s) of the Grantee(s). Also known as the Buyer(s), new owners
  • Description/identification of real property located in Yolo County
  • Assessor's Parcel Number
  • Documentary transfer tax declaration
  • "When recorded mail to" address
  • Mailing address for future tax statements, if applicable
  • City where property located or unincorporated specified
  • Signature(s) of grantor(s)
  • Signature(s) of grantor(s) acknowledged by a notary public

In addition, a Preliminary Change of Ownership Report (Form BOE-502-A) must accompany the document. If the form is not presented at the time of recording, an additional recording fee of $20.00 will be assessed.

As a courtesy, some forms are available online. Also, The Sacramento Law Library has information on how to prepare land record documents Sacramento Law Library - DISCLAIMER; this website is not affiliated with the Yolo County Clerk/Recorder's Office

Please view these helpful resources How to Record a Document and Recording Fee Schedule.