Basic Recording Process

BASIC RECORDING REQUIREMENTS

Although we cannot give legal advice, we can provide you with the requirements to make your document acceptable for recording, access printable checklist here. When a document transferring ownership of real property is presented for recording, we will look for the following information:

  • Name(s) of the Grantor(s). Also known as the Seller(s), old owners
  • Name(s) of the Grantee(s). Also known as the Buyer(s), new owners
  • Description/identification of real property located in Yolo County
  • Assessor's Parcel Number
  • Documentary transfer tax declaration
  • "When recorded mail to" address
  • Mailing address for future tax statements, if applicable
  • City where property located or unincorporated specified
  • Signature(s) of grantor(s)
  • Signature(s) of grantor(s) acknowledged by a notary public

In addition, a Preliminary Change of Ownership Report (Form BOE-502-A) must accompany the document. If the form is not presented at the time of recording, an additional recording fee of $20.00 will be assessed.

As a courtesy, some forms are available online. Also, The Sacramento Law Library has information on how to prepare land record documents Sacramento Law Library - DISCLAIMER; this website is not affiliated with the Yolo County Clerk/Recorder's Office

Please view these helpful resources How to Record a Document and Recording Fee Schedule.